How Certificate of Insurance Tracking Software Can Make Your Life Easier

At Electronic Tenant® Solutions, we’re all about saving you time and money. While much of our software is focused on ensuring your tenants’ needs are kept in order with our building operations software, the clients also have responsibilities to you when they sign a contract. For instance, you’ll almost certainly require them to carry their own insurance. And when they do, you’ll want to make sure that they’re always keeping it current to so as to protect your building. Our certificate of insurance tracking software can help make that happen. Here are the most important reasons you’ll want to keep your tenants’ — and vendors’ — COIs in order.

Benefits Include:

  • Lower Risk Profile
  • Lower Insurance Expense
  • Exceed Expectations
  • Lessen Worry

ETS is very user-friendly. Using the COI app helps me keep in touch with my tenants and keep their insurance certificates in one place with easy access and control. The system notifies my tenants when certificates are due and that way nothing gets forgotten.
– Gail Crisp, HCP


Reduce Liability

There’s a very good reason that most property managers and owners require tenants to have insurance on their particular space in a building. When the tenant is covering their own insurance — and has insurance that is appropriate to their particular needs as a business — it reduces the liability to the property owner.

Of course there will always be insurance that the property owner will have to cover. Anything that isn’t a tenant-specific space, such as common spaces, elevators, the building itself, and the grounds, will still have to be covered by the owner(s) of the property. But requiring tenants to have, and properly report, their insurance reduces the liability in the tenant-run offices or space.

That’s what our COI tracking software is all about. You’ll be able to keep track of who has and hasn’t updated their necessary insurance. Since it’s a contractual requirement for them to do so, you can stay on top of the situation with the right tenant management software.


Learn How ETS’ COI Technology Can Help Reduce Property Liability!


ETS is very user-friendly. Using the COI app helps me keep in touch with my tenants and keep their insurance certificates in one place with easy access and control. The system notifies my tenants when certificates are due and that way nothing gets forgotten.
– Gail Crisp, HCP


Reduce Your Own Insurance Expense

Reducing your liability goes hand in hand reducing insurance costs. When you can prove to your insurance company that you are doing everything possible to keep your tenants’ insurance current, your insurance company may be convinced to reduce rates. With your tenants’ companies covering the insurance in their particular part of the building, insurance redundancies could be reduced and your insurance company may reward you.

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How easy will it be to talk to your insurance company about it? Our certificate of insurance management software  provides the option to download reports to give your insurance company for review.


Learn How ETS’ COI Technology Can Help Reduce Property Liability!


Make Life Easier On Your Clients

Keeping clients happy often involves making their lives easier with our suite of tenant operations and maintenance software. If they feel that they are being more efficient, they’re more likely to stick around in your building for an extended time.

When it comes to certificate of insurance tracking, most clients aren’t interested in meeting with you just so that they can prove to you that they’re up-to-date on their insurance. This is especially true if the tenant’s insurance manager happens to work clear across the country. Instead, most of them are considerably more comfortable using our certificate of insurance tracking software so that they can fill out the necessary information at their leisure. Our insurance tracking lets them do just that.


Make Your Life Easier

Our goal at Electronic Tenant® Solutions is to make the running of your building(s) as efficient as possible. When it comes to COI tracking, we have made notifications and violations management easier than ever when it comes to COIs. Here are the perks:

Notifications

If you have hundreds of tenants/vendors, you’ll probably be thinking about insurance every day. But in a building with 10 or fewer tenants/vendors, returning to the software (or actual paperwork) just to examine when insurances have expired isn’t something on your to-do list most days. The fact that just a few insurances will expire at various dates throughout the year makes it even harder to put on your calendar.

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Our COI tracking software takes care of that. It notifies you in advance of any insurance expirations so that you can give the tenant ample opportunity to get the update taken care of. You’ll also get notifications when that time has passed and they are now in violation so that you can take appropriate action. We’ve made contacting them easier than ever, too.

Customizable and Scheduled Correspondences

Did we mention that you really don’t have to do much of anything to contact tenants about their insurance updates? Once you create a standard reminder, pending expiration reminders can be scheduled to email at a customizable date to any and every one of your tenants. The same can be done for any clients that are in violation, and you’ll continue to get notifications about the delinquency in case you need to get in touch with them directly to resolve the issue.


Learn How ETS’ COI Technology Can Help Reduce Property Liability!


Fast Access

Our COI tracking software isn’t just about making sure your tenants are up to date; it works with vendors and contractors equally well. If you’re hiring a contractor to come into the building, you want to make sure that they are still as “bonded and insured” as they were in the past. Our software has an advanced search filter so that you can verify the most recent status of their insurance in just a few seconds, and ask them for an update if your information says it has expired or does not meet your requirements.

Digital Certificate Storage

Another useful aspect of our COI tracking software is that it can store digital copies of the certificates you receive from your clients. Even if they send paper copies, it’s a good idea to have a digital version online. Not only is it quickly accessible from any web-connected location in the world, but you’ll also have a copy should anything happen to the files in your office.


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Learn More About Our COI Software!

If you’re in need of the most advanced certificate of insurance tracking software available, we’d love to show you exactly what it can do. To learn more about it and see a demo in action, click here. Once you see all of the amenities it offers, we think you’ll want to include it as a part of your tenant solutions.

Keeping track of every tenants’ insurance can be tricky, especially considering that they expire throughout the year. Our certificate of insurance tracking software is the solution.

 

 

Posted by Electronic Tenant® Solutions

Electronic Tenant® Solutions' web-portals and applications are deployed by over half a billion square feet of preeminent commercial property, and has become a leading resource for redefining the tenant experience.